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Rules and
Guidelines for GSCCC Monthly Competition For the Judging Club
The following
information and forms will be mailed to the judging club about the
first of the judging month by the Competitions Vice President:
Ÿ
Rules and
Guidelines for the Judging Club
Ÿ
Competition
Reporting Form
Ÿ
Competition Log
Ÿ
Physical Setup for
Judging
Time
of Judging
Judging must
take place between the 15th of the month and the 22nd of the month.
Deadline for
postmarking the mailed entries is the 1st of the judging month.
In the event the
postal or delivery service fails to deliver an entry by the time the
rest of the entries are judged, and the postmark shows it was mailed
on time, the club entry shall be given an average score for that
month based on its other scores for the year in that category, or
may be allowed to make a double-entry in a later competition.
Notification
of Receipt of Entries
When the judging
club receives print entries and/or a CD, they will send an email to
the entering club notifying them that their entry was received. If
an entering club does not receive email confirming receipt of
entries (print and/or digital) they should contact the judging club
to inquire about their entries.
A judging club
may not submit entries in the competition it is judging.
Judging Guidelines
The
purpose of these guidelines are to help you run an efficient
competition with a
minimum of errors and questions from competing clubs. Following the
guidelines will
help
us have consistency between competitions.
If
your club is judging PJ or Nature, read the PJ or Nature rules to
the judges before they judge any entries.
If
your club is judging Pictorial, remind the judges that anything
goes. Manipulation/alteration is permitted. Just judge the image as
art and don’t downgrade it because you think it has been manipulated
in Photoshop. Realism is not a requirement.
For print
judging, it is preferred that a light box, projector light, or
floodlight be used to illuminate prints.
Pictorial Color
prints are judged in one category, and Pictorial B&W prints are
judged in one category.
Color/B&W Nature prints are all judged together in one category.
Color/B&W Photojournalism prints are all judged together in one
category.
Judging of
digital images may be by digital/video projection or by one or more
monitors at a single location,
or via the Internet.
Awards
The
7 places to be selected are 1st, 2nd, 3rd,
1st Honorable Mention, 2nd Honorable Mention,
and 2 Alternates. Alternates will only be used if a winning image is
declared ineligible.
Scoring
Three judges must be used with each judge scoring 1 to 5 points for
a minimum of 3 and a maximum of 15 points per image. Do not use a
27-point scoring system.
Before you start the scoring, give the judges a quick look at all
the entries so they can get a feel for images they will be judging.
Use
the following criteria for scoring each entry.
Score
Quality of
Entry
13-15
Excellent
11-12
Good
9-10
Average
7-8
Poor
3-6
Probably should not
have been entered (usually because it didn’t fit the criteria for
the contest, i.e. An image of a rose in a nature competition would
be disqualified.)
Score all the entries one time
Highest scoring image shall be declared 1st Place, and so on down
the line.
When
you have to break ties for awards, do an "In or Out" to work your
way down to the award winner. "In or Out" is simply each judge
scoring a 1 or 5 for each entry in
question. Two 5s are in and one or no 5s are out. Keep doing this
until there is a winner.
Or, the judges can
talk among themselves and pick winners to break ties.
Do not rescore images
…with this exception:
If
the judges decide that a lower scoring entry is better than a higher
scoring one, simply raise the score of the lower one. For instance,
if you have one entry with a score of 15 and several with scores of
14, then the judges can re-look at the 14s and if they think one of
them is better than the 15, they may increase it’s score to 15. NO
SCORE CAN BE LOWERED.
Note:
In the rare event that a judge
or spouse’s picture comes up for scoring (by reason
of being a member of another club
submitting entries) he/she should disqualify
themselves from
judging that picture. In such a case, the score for the entry
would be the average of the other two
judges’ scores plus those two scores.
Reporting the
Results
The judging club
makes its report of the results of the judging by sending the
following form
1) Competition Reporting Form
- Send to the VP Competitions and GSCCC NEWS Editor.
2) Competition Log -
Send only to the VP
Competitions.
3) Club Entry Form -
Return with prints or
email to each entering club.
Send
a copy of the Competition Reporting Form and the
Competition Log to:
savagetom@charter.net
Or
mail to:
Tom
Savage,
VP Competitions
1336 North Creek Dr.
Saginaw, TX 76179
Send
a copy of the Competition Reporting Form to:
tcmccreary@cox.net
Or
mail to:
Carol McCreary,
Editor, GSCCC News
425 SW 53rd. St.
Oklahoma City, OK 73109
Keep a copy of the Competition Log and Competition
Reporting Form for yourself
(in case there are
questions later).
Make
sure the scores for the ribbon winners on the Competition
Reporting Form and the scores on the Competition Log are
the same. Make sure a lower-level ribbon winner does not receive a
higher score than any of the higher-level ribbon winners
Return of Entries
All print
entries should be returned as soon as possible after the judging,
and in no event later than the end of the month of the judging. It
is not necessary to return the CDs containing digital entries, and
they must be destroyed.
Original mailing
containers should be used for return unless the entering club
provides another.
Each club’s
Entry Form, to which the judging club adds the
winning titles, makers names and club names, should be returned in
the same container with the club’s entries. In the event a club
submits only digital entries on a CD or email, the completed Entry
Form will be emailed back to the entering club.
Entering clubs
are expected to provide adequate protection for their prints and
postage for return. In the event such is lacking, a letter, email,
or telephone call to a negligent club should explain any delay in
the return.
Compensation for Judging
The judging
club’s final cumulative score will include a compensatory score as
allowance for its one-month of contest ineligibility. The
compensatory score shall be determined by dividing the number of
contests the club entered into the total number of points the club
received in those contests.
Additional
compensation allows one “at large” entry in the year-end competition
in the same division the club judged. Such an “at large” entry is
not required to have been previously entered in a GSCCC monthly
contest.
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