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Rules for GSCCC Monthly Competition
For the Judging Club
Instructions and Forms
The following set of forms are mailed to the judging club about the first of the judging month by the Competitions Vice President:
- Rules and Guidelines for the Judging Club (Form A)
- Conducting a Projected Digital Competition
- Reporting Form C
- Competition Log
- Contest Winners Form D-1
Time of Judging
Judging must take place between the 15th of the month and the 22nd of the month.
Deadline for postmarking the mailed entries is the 5th of the judging month. In the event the postal or delivery service fails to deliver an entry by the time the rest of the entries are judged, if the postmark shows it has been mailed on time, the club entry shall be given an average score for that month based on its other scores for the year in that category.
Judging Rules
- A club may not submit entries in the competition it is judging.
- A contest must be judged by three judges, who should be selected from along the most qualified photographers in the club.
- Each picture must be judged on a 15-point basis with five points available by each of the three judges.
- In the rare event that a judge or spouse’s picture comes up for scoring (by reason of being a member of another club submitting entries) he should disqualify him/herself from judging that picture. In such a case, the score for the entry would be the average of the other two judges’ score plus those two scores.
- Slides must be projected on a screen and may not be viewed on a light table for scoring. A carousel slide tray is recommended.
- For print judging, it is preferred that a light box, projector light, or floodlight be used to illuminate prints.
- Digital entries must be projected by a digital projector and not viewed on a computer screen.
- Pictorial Prints must be judged in separate categories – all Color in one and all Black & White in one.
- Pictorial slides and pictorial digital must be judged separately.
- Nature Prints and Photojournalism Prints do not have separate categories - Color and Black & White prints are all judged together.
- Nature and Photojournalism slides and projected digital must be judged together.
Awards
The places to be selected are 1st, 2nd, 3rd, 1st Honorable Mention and 2nd Honorable Mention. Two alternates should also be selected, which will be used only in the event one or more of the placing pictures is declared ineligible.
The highest scoring picture shall be declared 1st Place winner, and so on down the line. In the event of point ties, the judging club must pick the picture for each place. In the event the high scoring pictures are reviewed for places, and an entry receiving fewer points is placed ahead of one receiving more points, the lower score must be elevated to be in accord.
Award ribbons will be mailed by the Competitions Vice President.
Reporting Results
The judging club makes its report of the results of the judging by sending the following forms to the following GSCCC officers:
Reporting Form “C”…sent to…..GSCCC Competitions VP and GSCCC News Editor
Competition Log ……..sent to …….GSCCC Competitions VP
Return of Entries
All slide and print entries should be returned as soon as possible after the judging, and in no event later than the end of the month of the judging. It is not necessary to return the CDs containing digital entries.
Original mailing containers should be used for return unless the entering club provides another.
Each club’s Entry Form “D”, to which the judging club adds the placing titles, makers and club names, should be returned in the same container with the club’s entries. In the event a club submits only digital entries on a CD and does not enter slides or prints, a self addressed stamped envelope (SASE) should be included with the CD so Entry Form “D”can be returned.
Entering clubs are expected to provide adequate protection for their entries, and postage for return. In the event such is lacking, a letter, email, or telephone call to a negligent club should explain any delay in the return.
Compensation for Judging
The judging club’s final cumulative score will include a compensatory score as allowance for its one-month of contest ineligibility. The compensatory score shall be determined by dividing the number of contests the club entered into the total number of points the club received in those contests.
Additional compensation allows one “at large” entry in the year-end competition in the same division the club judged. Such an “at large” entry is not required to have been previously entered in a GSCCC monthly contest.
GSCCC Form “A” (Revised May 2006)
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